• Explanation: This section explains how to use the DQF (Driver Qualification File) Checklist in the DOTDriverFiles app. The DQF Checklist helps ensure that all required documents and qualifications for a driver are completed and up to date.
• How to Use the DQF Checklist:
  1. Log in to the DOTDriverFiles app.
  2. From the Dashboard, click on “Drivers” in the left navigation bar.
  3. Select the driver whose qualification file you want to review.
  4. Click on the “Qualification Checklist” tab in the top navigation bar.

5. When you click “Qualification Checklist,” you will see the complete checklist of applicable compliance documents required. On the left, you will see icons of a checkmark with a circle around it which will be grey if not completed and green if in good standing.

6. Each item with a relevant law will have the FMCSA compliance law number in blue text with a built-in hyperlink to the law for review.

7. To the right are all of the action buttons, where the user will see three options: “View Details,” “In Progress,” or “Complete Now”.

8. After making the selection, they can review the document(s) currently saved, check the progress of completion, or upload/complete the remaining documents required.
9. Each action button will take the user to a page with all required actions needed to become compliant for the driver file with appropriate links and documents immediately available. This is the overview of this section.

Typical DQF Compliance Documents & FMCSA Regulations

Driver Qualification File

1. Driver’s Application for Employment:
   FMCSA 49 CFR Part 391.21
2. Inquiry to State Agencies for Driver’s Motor Vehicle Record (Preceding 3 years):
   FMCSA 49 CFR Part 391.23
3. Good Faith Effort Document (When Required):
   FMCSA 49 CFR Part 391.23
4. Driver’s Road Test Certificate or Equivalent:
   FMCSA 49 CFR Part 391.31 & FMCSA 49 CFR Part 391.33
5. DOT Medical Examiner’s Certificate (Long Form suggested):
   FMCSA 49 CFR Part 391.41
6. Medical Examiner Verified on National Registry of Certified Medical Examiners:
   FMCSA 49 CFR Part 391.41
7. Annual Record of Violations & Review of Driving Record (Preceding 12 Months):
   FMCSA 49 CFR Part 391.27
8. DOT Pre-Employment Screening Program Report:
   FMCSA 49 CFR Part 391.27
9. DMV Employee Pull Notice (EPN):
   Section 1808.1 CVC

Driver Investigation History File

1. Safety Performance History Investigation (Preceding 3 Years):
   FMCSA 49 CFR Part 391.23
2. Good Faith Effort Document (When Required):
   FMCSA 49 CFR Part 391.23

Alcohol & Controlled Substances File

1. Drug & Alcohol Clearinghouse:
   MORE INFORMATION
2. Pre-employment Drug & Alcohol Test:
   FMCSA 49 CFR Part 382.301
3. Placed in Random Program:
   FMCSA 49 CFR Part 382.305
4. Certificate of Receipt for Company Testing Policy:
   FMCSA 49 CFR Part 382.601

Hours of Service

1. Preceding 7 Days Time on Duty (maintain for 6 months):
   FMCSA 49 CFR Part 395.8

Tax & Payroll Files

1. Form W-9, Request for Taxpayer Identification Number and Certification
2. Authorization Deposit Employee Form

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